REGULAR MONTHLY MEETING

The Board of Commissioners of Spalding County, Georgia, held their regular monthly meeting on Monday, May 1, 2000 in their office in the Courthouse Annex in the City of Griffin, Spalding County, Georgia, beginning at 6:00 o’clock p.m. with Commissioners Earle Childres, Martha McDaniel, Merrill Massengale, Johnie McDaniel and Michael Kendall present. Also present were County Manager Mike Ruffin, Deputy County Manager William Wilson, County Attorney Jim Fortune and Executive Secretary Phyllis Doane.

Agenda Topics

I. OPENING (CALL TO ORDER) – Chairman Kendall

II. INVOCATION - Rev. Randy Valimont – Led by County Manager Mike Ruffin in the absence of Rev. Valimont

III. PLEDGE TO FLAG – Led by Chairman Kendall

IV. PRESENTATIONS/PROCLAMATIONS/RECOGNITION

1. Consider approval of a Proclamation designating the week of May 1-7, 2000 as “National Arson Awareness Week”. Gary Kendrick, Fire Marshal was present to receive this Proclamation. Upon motion by Commissioner Kendall, seconded by Commissioner Childres the following Proclamation was unanimously approved by a vote of 5-0.

Proclamation

“National Arson Awareness Week”

WHEREAS, Arson is a serious crime that affects each and every person and can only be stopped when citizens realize the severe damage that arson causes; and

WHEREAS, Cities, communities and neighborhoods are blighted by Arson which results in erosion of the tax base and loss of employment; and

WHEREAS, Arson has disrupted our educational and manufacturing systems with the destruction irreplaceable buildings and artifacts; and

WHEREAS, Natural resources are rendered useless for long periods of time or are completely destroyed; and

WHEREAS, Countless human injuries and deaths result in the needless tragedies caused by acts of Arson; and

WHEREAS, A large percentage of property insurance premiums are used to cover the losses from Arson, and tax dollars must be used to pay for fire extinguishments and the investigation of these malicious acts, which is a senseless waste of our precious resources when the majority of the public must directly bear the burden of an individual’s criminal action; and

WHEREAS, The financial loss annually due to Arson reaches billions of dollars, which does not include indirect losses, both emotional and financial, including funerals, medical and legal cost, wages, business interruption, fire fighting and law enforcement efforts which together exceed the direct losses many fold; and

WHEREAS, Public awareness is one of the specific responsibilities of the International Association of Arson Investigators, Inc.

NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of Spalding County that the week of May 1-7, 2000 is hereby proclaimed as

“NATIONAL ARSON AWARENESS WEEK”

in Spalding County and encourage the citizens of Spalding County to support the efforts of the Georgia Fire Investigators Association (GFIA) and the International Association of Arson Investigators (IAAI) to suppress the hideous crime of Arson.

2. Consider approval of a Joint City/County Proclamation designating Wednesday, May 10, 2000 as “Etta Maier Haynie Day” in honor of her retirement from First National Bank of Griffin. Upon motion by Commissioner Childres, seconded by Commissioner Martha McDaniel the following Proclamation was unanimously approved by a vote of 5-0.

Joint City/County Proclamation

“Etta Maier Haynie Day”

WHEREAS, After 12 years of loving and enthusiastic service to the members of First National Bank of Griffin’s First Friends, Etta Maier Haynie is retiring as First Friends Director; and

WHEREAS, Etta Maier Haynie has demonstrated a strong commitment to her Christian principles in the development and execution of her duties as First Friends Founding Director and has influenced the lives of Club members and her colleagues at First National Bank of Griffin; and

WHEREAS, Ms. Haynie has been a source of insight and direction as the Club sought to meet the needs of the community’s seniors; and

WHEREAS, In recognition of her contributions as an outstanding leader, First National Bank of Griffin will honor Etta at a special reception on May 10, 2000.

NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of Spalding County and the Board of Commissioners of the City of Griffin that Wednesday, May 10, 2000 is hereby proclaimed as

“ETTA MAIER HAYNIE DAY”

in the City of Griffin and Spalding County and we do hereby join in congratulating Ms. Haynie on her retirement and commend her for sharing her special sunshine with all who know her.

This the 10^th day of May 2000.

3. Consider approval of a Joint City/County Proclamation designating Friday, April 28, 2000 as “Gifted Education Day” in Griffin and Spalding County, Georgia. Upon motion by Commissioner Childres, seconded by Commissioner Martha McDaniel the following Proclamation was unanimously approved by a vote of 5-0.

PROCLAMATION of RECOGNITION

WHEREAS, Gifted students are served in public education in grades Kindergarten through 12; and

WHEREAS, The Gifted Education Center in Griffin serves 325 students from all Griffin-Spalding Elementary Schools in grades Kindergarten through 5; and

WHEREAS, Children must meet state requirements to qualify for the Gifted Education Program; and

WHEREAS, Margaret Weldon, retired teacher, was instrumental in establishing the gifted education program in the Griffin-Spalding School System; and

WHEREAS, Gifted Education Day is a day to commend those who teach gifted education students and the students themselves in the State of Georgia and the Griffin-Spalding School System.

NOW, THEREFORE BE IT RESOLVED that the Board of Commissioners of the City of Griffin and the Spalding County Board of Commissioners do hereby designate Friday, April 28, 2000 as

“GIFTED EDUCATION DAY”

in the City of Griffin and Spalding County recognizing the contribution and dedication of those who teach gifted education students and to commend the students for their commitment to education.

This the 28^th day of April 2000.

V. CITIZENS COMMENTS – n/a

VI. PUBLIC COMMENT

Mr. Milton Cline gave his address as 1051 Baptist Camp Road and spoke regarding the Cherokee Rose protest. He said they were still picketing with their signs on Saturday and Sunday. He said that their first big event is Memorial Day Weekend and he invited the commissioners to come out and enjoy some of that noise they are putting out. He made a suggestion that the county take advantage of Governor Barnes allocation of money for green space and use that money to purchase this property. He showed the Board buckshot that he retrieved from his driveway and garage. He said that shots are flying in his yard.

Mr. Tom Dean gave his address as 1250 Teamon Road and also spoke regarding Cherokee Rose. He spoke about the ballistic of shotguns and some of the variables that are happening. He said that people are saying things and quotes from the paper are not exactly accurate. He said that the age and size of the person shooting depends on the direction it goes and also they are allowing a very small space for shots to go into. He said the shots are hard to control because they get out and shatter. He said that the course is laid out on 45 acres out of the 125 acres. He said that is why the shots are coming in on Mr. Cline’s property and others. He said that the great host of people shooting out there are shooting personal load and they can shoot farther than factory loads. He said that this was becoming a real problem and they need some relief.

Mr. Greg Pruitt gave his address as 55 Partridge Path. He spoke in favor of Cherokee Rose. He said that he and his wife participate in clay target shooting range at Cherokee Rose. He disagreed with the statements from Mr. Cline and Mr. Dean. He said that there was a certain area to shoot in and there are poles coming up both sides that direct the shot. He said that it is very heavily wooded and it was hard to believe that these shots can get to houses. He said that the shots could be directed by the staff. He said that most people load their own shells and load it less than what factory is. He agreed that the noise from the range is a nuisance. He made comment that Mr. Dean sold this land to Gerald Lawhorn.

Mr. Ivan Taylor gave his address as 1235 Carver Road and spoke regarding the railroad crossing on Carver Road. He said that the rough crossing is damaging cars and it needs to be smoothed off. He said that the railroad company should pay for this, not the taxpayers. Deputy County Manager Wilson is to write the Norfolk Southern Railway and look at it. He also commented that the big trucks are messing up the pavement on O’Dell Road from the bypass to Carver Road. Public Works Director Jake Garner is to be asked to look at this also for recommendation of “No Thru Trucks”.

Mr. Chuck Dean gave his address as 1250 Teamon Road and clarified that his dad, Tom Dean, sold Gerald Lawhorn acreage in 1979 as he was looking for property to put a house and a lake, not a shooting range.

VII. MINUTES

1. Consider approval of the minutes for the meetings of April 20, 2000. Commissioner Childres asked that the minutes reflect that Commissioner Kendall voted both ways (4-1 and 3-2) on approval of second reading of Application #99-45Z as he mistakenly raised his hand in favor of the motion and realized he had made a mistake and changed his vote prior to the announcement of the final vote. Motion made by Commissioner Childres to approve the minutes with this correction. Commissioner Martha McDaniel seconded the motion and motion was approved by a unanimous vote of 5-0.

VIII. CONSENT AGENDA – n/a

IX. OLD BUSINESS

1. Consider replacement of Ancil Baird to the McIntosh Trail Community Service Board due to conflict of interest. (Approve for Board of Health to recommend). Upon motion by Commissioner Martha McDaniel, seconded by Commissioner Childres and unanimously approved item was tabled until Board of Health makes a recommendation for this position.

X. NEW BUSINESS

1. Dr. J. Sherman Pelt desires to address the Board regarding the use of a PA System for their conference of July 16-20 at New Era. Upon motion by Commissioner Martha McDaniel, seconded by Commissioner Childres this item was tabled unanimously due to absence of Dr. Pelt.

2. 4^th District Appointment to the Parks and Recreation Advisory Board to fill the unexpired term of Drew Miller. Commissioner Childres appointed Mr. Kennie Sexton, Caldwell Road, to this Board. Upon motion by Commissioner Childres, seconded by Commissioner Kendall the appointment was unanimously approved by a vote of 5-0.

3. Consider approval of amendment to contract with HNTB for emergency services at the Griffin-Spalding Airport. Upon motion by Commissioner Childres, seconded by Commissioner Martha McDaniel amendment was unanimously approved by a vote of 5-0.

4. Consider approval of Shared Facilities Agreement with Board of Education. Upon motion by Commissioner Martha McDaniel, seconded by Commissioner Childres the following Agreement was unanimously approved by a vote of 5-0.

GRIFFIN-SPALDING BOARD OF EDUCATION

SPALDING COUNTY BOARD OF COMMISSIONERS

SHARED RECREATION FACILITIES AGREEMENT

GEORGIA, SPALDING COUNTY:

THIS AGREEMENT, made and entered into this 1^st day of May, 2000 by and between the Spalding County Board of Commissioners, hereinafter called the “County Commission”, and the Griffin-Spalding County School System, State of Georgia, hereinafter called the “School System”.

WITNESSETH

WHEREAS, the County Commission and the School System are mutually interested in an adequate program of community recreation; and

WHEREAS, said bodies are authorized to enter into a covenant to aid and cooperate in the cultivation of citizenship by providing for an adequate program of community recreation; and

WHEREAS, in the interest of providing the best services with the least possible expenditure of public funds, full cooperation between the County Commission and the School System is necessary.

NOW, THEREFORE, in consideration of the promises, said County Commission and said School System do now agree to cooperate with each other in carrying out the above purposes, and to that end, do agree as follows:

1. The School System agrees to allow the Spalding County Parks and Recreation Department, hereinafter called the Parks and Recreation Department” to use school facilities which are suitable for community recreation, subject to the approval of the Superintendent of Schools and the School System.

2. The County Commission agrees to allow the School System use of Parks and Recreation Department Facilities which are suitable for school functions, subject to the approval of the Parks and Recreation Director and the County Manager.

3. It is hereby agreed that a schedule of dates for provision of the use of the School and Parks and Recreation Department facilities will be worked out in advance and that this schedule will be arranged so as to avoid conflict between school and recreation use.

4. The Parks and Recreation Department and the School System mutually agree to provide adequate personnel to supervise their scheduled activities which take place at the selected areas. It is expressly agreed that Parks and Recreation Department will be solely responsible for obtaining adequate supervisory personnel when conducting activities on School System facilities and the School System shall likewise be solely responsible for obtaining adequate supervisory personnel when conducting activities on Recreation Department facilities.

5. It is understood and agreed that the personnel employed by Parks and Recreation or School System shall be under the supervision of the hiring party and further that the School System’s Athletic Director should further advise in the planning and administering of a recreation program to be conducted by the Commission on the facilities under said AD’s jurisdiction. Likewise, the Parks and Recreation Director should advise on school programs utilizing recreation facilities.

6. It is further agreed that plans and specifications for the placement of all equipment, facilities and permanent improvements upon said premises and the type, design and construction thereof, shall be approved by the School Superintendent and Recreation Director prior to any installation thereof.

7. It is further agreed that the School System shall be held harmless if any injury to person or property occurs during Parks and Recreation Department’s use of the School System’s facilities.

8. It is further agreed that Parks and Recreation Department and County Commission shall be held harmless if an injury to person or property occurs during the School System’s use of Parks and Recreation Department facilities.

9. It is further agreed that each agrees to maintain such areas in good condition during the period of their respective responsibility unless waived or specified in written agreement after this date.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on their behalf.

SPALDING COUNTY COMMISSION SPALDING COUNTY SCHOOL SYSTEM

BY BY:

Commission Chairman Chairman of the Board of Education

WITNESSED BY: WITNESSED BY

DATE: DATE:

5. Consider request from Sullivan & Sturdivant. The request is to pay the pro-rata share from the time of Johnny Mostiler’s death, which was April 1^st to the date of the new contract, April 6^th, which is approximately $5,000. Upon motion by Commissioner Martha McDaniel, seconded by Commissioner Massengale request for services were unanimously approved by a vote of 5-0.

XI. REPORT OF COUNTY MANAGER - none

XII. REPORT OF COMMISSIONERS

Commissioner Massengale made the Board and staff aware that the Commissioner Request Form of Jean Moore, 20 Vickery Drive had not been taken care of even though it had been signed off on. This is the complaint regarding the cold asphalt paving damage to her property. The Commissioners asked staff to follow up on this and let the Board know what the problem is.

Commissioner Johnie McDaniel had no comments.

Commissioner Martha McDaniel had no comments.

Commissioner Kendall had no comments.

Commissioner Childres had no comments.

XIII. CLOSED MEETING

County Attorney Fortune stated that the Closed Meeting is not necessary.

1. The County Attorney desires a Closed Session to discuss pending litigation.

XIV. ADJOURNMENT

Upon motion by Commissioner Childres, seconded by Commissioner Martha McDaniel the meeting was unanimously adjourned.

County Clerk/County Manager Chairman